Job Description

About the Role
The Project Accounting Analyst – Construction & Development (C&D) Accounting is responsible for overseeing financial and operational processes related to project tracking, cost management, vendor setup, and invoice workflow. This role ensures accuracy, compliance, and efficiency across the construction and development portfolio while partnering closely with accounting, project management, and business operations teams.

Key Responsibilities

• Establish and maintain accurate job and category codes within the accounting system based on project budgets, contracts, and corporate policies.

• Collaborate with construction and development teams to validate project setup, funding sources, and budget allocation.

• Monitor and reconcile job cost activity to ensure accuracy throughout the project lifecycle.

• Coordinate vendor onboarding and verify qualifications to meet internal and regulatory standards.

• Maintain vendor master data, including updates to payment terms, addresses, and banking information.

• Serve as a resource for vendors and internal teams regarding onboarding status, compliance issues, and payment inquiries.

• Review and validate vendor invoices for accuracy, coding, and compliance with contract and budget terms.

• Coordinate invoice approvals and monitor workflow to ensure timely processing.

• Identify and resolve discrepancies related to invoice amounts, documentation, or coding.

• Evaluate operational processes and recommend improvements related to automation, standardization, and internal controls.

• Support the implementation of new systems, integrations, and workflow enhancements.

• Develop and maintain process documentation and training materials.

• Partner cross-functionally to streamline reporting, approval, and compliance processes.

• Track, analyze, and report key operational and financial metrics to management.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

• 3+ years of experience in accounting or finance; experience within construction, real estate development, or project-based industries preferred.

• Located in or willing to relocate to the Louisville, KY area.

• Comfortable working in a hybrid schedule (3 days in office).

• Experience with construction accounting systems (Yardi preferred).

• Strong background in job cost accounting, vendor management, and invoice processing.

• Excellent analytical and problem-solving abilities with strong attention to detail.

• Effective communicator with the ability to collaborate across accounting, operations, and project teams.

• Proficient in Excel and accounting systems, with the ability to work with and reconcile large data sets.

• Demonstrated ability to identify process gaps and implement improvements.

• Highly organized, deadline-driven, and adaptable.

• Must be legally authorized to work in the U.S. without employer sponsorshi

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Job Tags

Contract work, Work at office, Local area, Relocation,

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