Job Description

• Oversee critical expenses (consulting agreements, purchase orders, invoices, expense reports)
• Manage complex executive travel arrangements (airfare, lodging, transportation, passport/visa(s), itineraries, other travel needs)
• Manage calendars, including scheduling, accepting meetings, and maintaining calendars
• Prepare executive meeting items (presentations, materials, agendas); coordinate with Facilities/IT for setup; capture meeting notes
• Attend functional and leadership meetings to support agendas and documentation Obtain signatures on executive documents
• Represent the department in meetings with administrative personnel
• Greet and escort external guests to executive meetings
• Order office supplies and equipment for the department as needed
• Support department in shipping and mail distribution
• Contribute to development of departmental concepts and techniques
• Support continuous administrative improvement initiatives
• Leverage administrative best practices.

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