Administrative Assistant 2/Executive Assistant- (ISIJP00011339) Job at Amicis Global, Sunnyvale, CA

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  • Amicis Global
  • Sunnyvale, CA

Job Description

Job Title: Administrative Assistant 2
Job Location: Sunnyvale CA 94086
Job Duration: 12 months+ Extension


Hybrid (2/3 days onsite); Prefer - Mon to Wed but need to be Flexible
Weekly Work hours - 20 hours to 30 Hours






Roles and Responsibilities:
  • Oversee critical expenses (consulting agreements, purchase orders, invoices, expense reports)
  • Manage complex executive travel arrangements (airfare, lodging, transportation, passport/visa(s), itineraries, other travel needs)
  • Manage calendars, including scheduling, accepting meetings, and maintaining calendars
  • Prepare executive meeting items (presentations, materials, agendas); coordinate with Facilities/IT for setup; capture meeting notes
  • Attend functional and leadership meetings to support agendas and documentation Obtain signatures on executive documents
  • Represent the department in meetings with administrative personnel
  • Greet and escort external guests to executive meetings
  • Order office supplies and equipment for the department as needed
  • Support department in shipping and mail distribution
  • Contribute to development of departmental concepts and techniques
  • Support continuous administrative improvement initiatives
  • Leverage administrative best practices.

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Job Tags

Work at office, Flexible hours,

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