Job Description

Administrative Assistant / Document Controls Specialist

KEITH is looking for an Administrative Assistant/ Document Controls Specialist with construction experience to join our team in Fort Lauderdale, FL.  We are looking for positive individuals to fit our energetic culture.

Job Description:

• Performs a wide variety of clerical and administrative duties including creating and addressing correspondence to include email, memos, letters, notifications, reports, meeting agendas, meeting minutes, and forms.
• Reviews financial documentation (i.e.; purchase orders, invoices, etc.) to ensure accuracy, performs internal checks and balances; provides documentation for audit purposes.
• Follows-up on a variety of special assignments, projects, and related matters in order to ensure assignments, projects, tasks are completed in a timely manner and/or by established deadline.
• Prepares documents/agendas for project meetings, takes and distributes meeting minutes.
• Performs related work as assigned by direct report.
• Maintains confidentiality of all client, partner, personnel and research matters
• Ability to work independently and willingness to learn.

Job Requirements:

• Must have a positive attitude and be a team player
• Must have at least two years of experience in a fast-paced environment
• Must have experience working in the construction industry
• Must be proficient in computer skills, such as Microsoft Office (Word, Excel, Outlook)
• Must have good communication skills, both written and verbal, to effectively communicate with all clients and employees
• Ability to handle multiple tasks, while maintaining attention to detail
• Extremely reliable and punctual
• Must use discretion and have good judgment
• Must be able to pass a drug and background screening

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!

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