Job Description

Madrid Insurance Services Inc. is a privately owned, independent insurance agency based in Reseda, California. They specialize in providing a wide range of personal and commercial insurance products, with a particular focus on auto, home, and commercial trucking coverage. Madrid Insurance Services is known for its personalized service and competitive rates. They collaborate with over 40 insurance carriers to offer clients the best possible coverage options. Customer reviews highlight the agency's responsiveness and dedication to finding optimal insurance solutions.

We are seeking a highly organized and detail-oriented Document Control Specialist to join our remote administrative team. The successful candidate will be responsible for managing, organizing, and maintaining company documents and ensuring regulatory and procedural compliance. This position requires strong attention to detail, excellent organizational skills, and the ability to work independently in a remote environment.

Essential Qualifications:

• High School Diploma or equivalent.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.

Desired Experience:

• Previous experience in document control or administrative roles preferred.
• Experience within the insurance industry is a plus.
• Familiarity with document management software and database systems is advantageous.

Job Responsibilities:

• Manage, organize, and maintain all company documents, ensuring they are updated and accessible.
• Implement and maintain document control procedures and policies.
• Coordinate with different departments to ensure timely submission of necessary documents.
• Perform regular audits of document files to ensure accuracy and compliance.
• Assist in training team members on document management systems and best practices.
• Ensure that all documentation meets legal and regulatory requirements.
• Prepare reports and analysis on document control processes for management review.

Benefits:

• Competitive hourly salary with potential for growth.
• Comprehensive training and development opportunities.
• Supportive working environment with a focus on personal and professional growth.
• Opportunity to work with a diverse team dedicated to customer satisfaction.

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