Executive Assistant (Remote Position) Job at Thrust Aviation, Boca Raton, FL

clhyZTNVZ2VRZnUrdlBDazdXWlNMVWo0R0E9PQ==
  • Thrust Aviation
  • Boca Raton, FL

Job Description

About The Role

We are seeking a proactive, detail-oriented, and experienced Executive Assistant to support the CEO and leadership team at Thrust Aviation. This role is ideal for someone who has worked at a high level before, knows how to prioritize and anticipate needs, and is comfortable taking ownership of the day-to-day tasks that keep an organization moving forward.

As the Executive Assistant, you will play a critical role in streamlining operations, managing schedules, supporting key projects, and ensuring the leadership team can focus on high-level strategy and growth. Your work will directly contribute to the efficiency and success of Thrust Aviation across charter operations, sales, and team development.

Key Responsibilities

  • Executive Support – Manage calendars, coordinate meetings, book travel, and assist with daily time management for the CEO and leadership team.
  • Communication & Coordination – Serve as a central point of contact for internal team members and external stakeholders, ensuring smooth communication flow and follow-ups.
  • Project Support – Assist in coordinating key company initiatives, from recruitment to marketing to operational improvements.
  • Inbox & Document Management – Organize and respond to key emails, track to-dos, and manage digital filing systems for efficiency and accessibility.
  • Task & Workflow Optimization – Implement tools and systems to streamline processes, improve accountability, and reduce friction across recurring tasks.
  • Event & Meeting Logistics – Prepare meeting agendas, take notes, follow up on action items, and organize internal or client-facing events when needed.
  • Personal Assistance – Occasionally assist with personal or travel logistics that support the CEO’s availability and productivity.

Requirements

  • Minimum 2-3 years of experience as an Executive Assistant supporting C-level executives or founders.
  • Exceptional organizational and time management skills; able to manage multiple priorities with precision.
  • Excellent written and verbal communication skills in English.
  • Tech-savvy with strong experience using tools like Google Workspace, Slack, project management tools (e.g., Notion, Todoist, ClickUp), and calendar systems.
  • Highly resourceful with a can-do attitude and the ability to operate independently with limited oversight.
  • Discreet and trustworthy with confidential information.
  • Proven ability to anticipate needs, stay two steps ahead, and drive value through thoughtful execution.

Preferred Qualifications

  • Experience in the private aviation, luxury services, or high-ticket sales industries.
  • Strong understanding of sales automation tools, AI-driven analytics, and lead generation

Job Tags

Remote job,

Similar Jobs

Compass Health Network

Nurse LPN Outpatient Job at Compass Health Network

 ...are eager to continue to provide quality and compassionate care in our service areas and need you to make this happen! The Nurse LPN Outpatient is part of the person-centered integrated care team and provides office-based specialized services to primary health care... 

Your Home Sold Guaranteed Realty

Real Estate Office Assistant Job at Your Home Sold Guaranteed Realty

Were looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and... 

New Oakland Family Centers

Psychiatric Registered Nurse Job at New Oakland Family Centers

 ...Oakland Family Centers offers top-tier psychiatric care, therapeutic counseling, and educational...  ...00am-4:30pm Reports to: Director of Nursing / Regional Nursing Supervisors...  ...may require moving within the office or traveling between locations to fulfill job responsibilities... 

TA Monroe

PPC Senior Specialist Paid Search (Google Ads) Job at TA Monroe

TA Monroe is based in Florida USA, but since this job is remote, we are accepting applications from candidates all over the world. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and...

Hubei Dingyuan Construction Engineering Co., Ltd.

Construction Accountant Job at Hubei Dingyuan Construction Engineering Co., Ltd.

College degree or above in finance or accounting, holding an accounting qualification certificate; priority given to those with accounting work experience in the construction industry or construction companies.Meticulous in work, dedicated to the job, able to endure hardship...