Job Description

We are seeking a driven, dedicated real estate administrative assistant to join our expanding team. Responsibilities include processing and filing transaction paperwork, managing deadlines, fostering strong client relationships, ensuring document compliance, and coordinating final walkthroughs, home inspections, and appointments. Prior administrative experience is a major advantage! You will collaborate with the team to prepare for new listings, produce marketing materials, and organize team events. We are looking for someone highly organized, with excellent customer service skills and a solid understanding of real estate transactions. Benefits are also available! Interested? Apply today! Responsibilities:

• Keep track of all transaction documents in the client database and complete the necessary paperwork
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Monitor deadlines and provide notices to appropriate parties when necessary
• Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized

Qualifications:

• Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
• Must have high school diploma or GED
• Previous experience in the real estate industry
• Communicates well, both verbally and written

About Company: Team Pinto, an award-winning Waterloo Region real estate team, provides exceptional service to clients throughout Kitchener, Waterloo, Cambridge, Guelph, and the surrounding area. If you're looking to join a team dedicated to excellence, constantly striving for top industry performance, and committed to developing its members into bigger and greater roles, Team Pinto could be the perfect fit.

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