Office Admin & Executive Assistant - Phoenix Job at NucleusTeq, Phoenix, AZ

cW52VzMwZ2RRUG13dVArczRXQlFLRW4wR3c9PQ==
  • NucleusTeq
  • Phoenix, AZ

Job Description

Job Overview
We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office's smooth functionality.

Key Responsibilities

  • Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
  • Administrative Support: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
  • Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
  • Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
  • Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
  • Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
  • Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
  • Event and Meeting Coordination: Organize meetings, and internal events, and manage logistics for off-site gatherings.

Qualifications

  • Proven experience as an Office Administrator, Administrative Assistant, or similar role.
  • Strong organizational and time-management skills, with the ability to multitask effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in office software (e.g., Microsoft Office Suite).
  • Familiarity with budgeting, expense tracking, and record-keeping.
  • Ability to handle sensitive information with discretion.
  • Bachelor's degree required. 

Job Tags

Full time, Work at office,

Similar Jobs

Alstom

Vehicle Technician Job at Alstom

 ...we reduce carbon and replace cars. Could you be the fulltime Vehicle Technician at JFK Airport were looking for? Your future role...  ...fabrication, welding and component overhauls as required Conducting tests, inspections and documentation to support safe, compliant... 

Andritz

Advanced Welder / Fabricator Job at Andritz

 ...key industries that are shaping the future of the world we live in. Engineered Success NOW HIRING ADVANCED WELDER / FABRICATOR (1st Shift)Starting at $27.00 Join a team thats shaping the future and making a lasting impact! Thrive in a... 

Akaasa Technologies

Data Analyst Job at Akaasa Technologies

 ...mastering Healthcare Professional and Healthcare organizational data 3. Strong experience with Excel 4. Proficient in SQL ability...  ...related issues identified. Key Responsibilities: Works along hand with the Engagement Lead to support all aspects of... 

UST

Game Tester Job at UST

 ...Role Description Game Tester Tester I - Semiconductor Product Validation Who We Are Born digital, UST transforms lives through the power of technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We... 

Levanti Law LLC

Paralegal/Legal Assistant Job at Levanti Law LLC

 ...We are currently seeking a paralegal/legal assistant for our small law firm. Prior law office experience is preferred. Primary duties will...  ...and references to ****@*****.***. Job Types: Full-time, Part-time Pay: From $16.00 per hour Benefits: ~ Paid...